Role Overview: We are seeking a highly organized and proactive individual to provide full secretarial and administrative support to the Head of Design and Head of Stress, along with their first reports. The successful candidate will be a key asset in ensuring smooth daily operations, managing diaries, coordinating travel, and facilitating team events. Key Responsibilities: Diary Management: Handle diary management for both UK and transnational requests, including external suppliers. Anticipate needs, plan meetings, and coordinate with other assistants and stakeholders. HR Requests: Approve My HR requests such as time off and holiday on behalf of the Ho Design 1AWD. Travel Coordination: Proactively book travel for the Ho Design 1AWD, Ho Stress 1AWS, and their first reports if necessary. Prepare detailed itineraries for each trip. Expense Management: Submit and approve expenses for Ho Design 1AWD and Ho Stress 1AWS promptly. Event Organization: Assist in organizing team booster events, including workshops and planning activities. Arrange quotes and create purchase orders as needed. Meeting Coordination: Schedule regular meetings for 1AWD/1AWS, including transnational locations and 1-1 meetings for direct reports. Team Support: Assist in the 1AWD SQCDP and the 1AWDA Engagement Ambassadors team activities. Website Management: Help manage and update the 1AWD website. Administrative Coverage: Provide coverage for 1AWx secretaries during absences. Logistics Management: Serve as the office focal point for IT and facility management. Support event organization, weblives, and handle logistics for office supplies. Communication Management: Organize and plan meetings, manage minutes of meetings (MoM), follow up on actions, and maintain distribution lists.Essential Skills: Admin Experience: Previous experience in an administrative role. Diary Management: Proven experience managing diaries effectively. Autonomy: Ability to work independently and manage tasks with minimal supervision