Harwoods Group is an automotive retailer representing prestigious car Brands - Aston Martin, Audi, Bentley, BMW Service, Jaguar and Land Rover, McLaren, MAN, Volvo and the most recent addition, INEOS. We have over 25 businesses providing sales, service and accident repair services across Sussex, Surrey, Kent and Hampshire. Established since 1931, we are a successful and progressive third generation family owned business. In 2022 our turnover was over £600m and we now employ over 1000 valued members of staff. Our vision is ‘Powering Family Adventure’. In other words, our brands, systems and people help power our customers adventures ensuring they feel both part of our family business and our company values. 81% of our employees responded to our engagement survey in 2022 with an increased engagement score of 9% on the previous survey, we are a safe bet for a job and a career! JOB PURPOSE The role of the Sales Administrator is to: Be responsible for all administrative aspects of the order, supply and payment of new and used vehicles from within the business, in accordance with company and franchise processes and policies. Department/Business/Location: Sales Reports to: Sales Manager KEY RESPONSIBILITIES Use relevant systems/vehicle files for processing new (and used) fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting. Ensure all vehicles are funded appropriately and any issues in this regard notified to the Sales Manager immediately. Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax). Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS. Carry out HPI checks on part exchange vehicles as required and report findings Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times. Ensure all queries are handled pro-actively, promptly and accurately. Maintain safe working practices and ensure compliance with the policies, processes and standards of the business. Skills & Requirements: Essential Smart appearance. Competency in numeracy, literacy and IT. Experience in a similar role desirable. Hours: Mon - Fri 8.30am - 5.30pm or 9am - 5pm