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Posted: 38 days ago   Expires in: 20 days

Travel And Expense Manager

Salary: £0

Location: Crewe

Job type: Contract

Category: Management

OUTSIDE IR35 Scope of Service:  An effective and efficient travel and expenses service is critical to support delivery of business objectives. Role is responsible for the strategic definition and operational delivery of service ensuring that all business and compliance standards are achieved. Role is responsible for defining strategic objectives, governing policy, implementation / operation of supporting business processes and ensuring compliance with all applicable regulations. Key objectives are: to develop and lead travel & expenses service aligned to corporate strategic objectives including management of key stakeholder relationships; management of travel and expenses service to ensure fulfilment of all governance & compliance requirements; ongoing direct process actions as required. Key Deliverables:  Stakeholder management     Develop travel & expenses operating strategy, policies and processes to meet the strategic needs of the business Lead development of travel and expense policies with support from key functional stakeholders (Finance, HR, Security and Purchase) Chair cross functional travel and expenses stakeholder group Managing external partners (e.g. travel management company, IT system providers) in accordance with contractual service levels and VW Group Purchase guidelines Monitor relevant governance & compliance requirements and implement necessary changes within stakeholder framework (e.g. Group Travel Management,  GRC, Audit, Tax, HR and Security) Maintaining travel and expense policies up to date and associated change management actions (e.g. communication, training)Management of Travel and Expenses service Establish and monitor service delivery KPI’s (e.g.  travel cost targets, expense payment execution) Establish and monitor internal controls to ensure fulfilment of governance and compliance requirements Ensure delivery of an effective, efficient and compliant travel and expenses process in accordance with agreed standards and regulations. This includes compliance with Bentley / Group policies, service provider contract terms, legal regulations (tax).     Ensure provision of management reporting to key process stakeholders (e.g. Finance, Purchase, Security), budget holders, travellers and claimants Identify and lead implementation of continuous improvement potentials Support cross functional projects or processes related to travel (e.g. pre trip immigration assessment, global assignments, social security and tax)Operational activity to support Travel and Expenses process Ongoing operational interaction with external partners (e.g. Travel Management Company) to ensure service delivery Responsible to external partners and Bentley Colleagues for query support & resolution Act as an escalation and decision point in case of policy exceptions Senior level support and query resolution for Board, OMK or other special requests (e.g. events)   Audit of expense claims and identification of ways to optimise cost position Manage requests for support from internal or external audit Reconciliation and payment of travel costs paid directly by the Company Control the provision of Company credit / fuel cardsSkills & Experience:  Substantial prior experience of the strategic and operational management of a high volume travel and expenses or other cross business process Interpret complex contractual relations and to develop necessary internal controls and KPIs to ensure fulfilment of all deliverables Extensive experience of managing relationships with external providers in line with agreed standards to ensure service delivery Challenge constructively at all levels including at senior level (Board, OMK) & within Group Good communication skills Strong organisational and problem solving skills with the ability to prioritise and attention to detail Highly numerate and with experience of cost controlling and data analysis Identify risk areas within process (“flags”) requiring further investigation or escalation (to audit or GRC) Self-motivated and able to work with minimal supervision Strong governance and compliance mind-set so policies are communicated and adhered to / where necessary constructive feedback given to individualPractical Skills: Detailed knowledge of applicable compliance and governance requirements as set out in Company policies and external regulations (e.g. VW Group travel policies, Bentley policies and finance) SAP or other ERP / expenses management system beneficial Knowledge of travel and expense customer facing systems beneficial (e.g. Cytric, SAP Concur, Chromeriver) Knowledge of travel industry back office booking and payment systems beneficial (e.g. GDS, Galileo, HRS, Airplus, Italya)   Intermediate Excel knowledge essential With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients

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